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5 Best Practices For Productive Meetings You Can Start Today

By Alison Finnegan

Struggling to keep your colleagues engaged during weekly team meetings? Met with heavy, disengaged eyes around the meeting room?

We've put together 5 best practices for productive meetings & increase engagement among your colleagues or attendees

Ready to Learn About The Best Practices For Productive Meetings?

1. Set an Agenda

First things first; the organisation is key. A great rule of thumb is to spend twice as long organising your meeting as you expect it to last.

Planning and sticking to a clearly defined and timed agenda is an essential step in holding a productive meeting. The agenda allows for all attendees and speakers to stay focused on the topics at hand and keeping it timed will avoid any wandering off course.

2. Keep it Short

Best Practices For Productive Meetings - Keep It Short
Keep your meetings short

The average person can stay focused on a single task for roughly 50 minutes this is when engagement begins to diminish. Because of this, we suggest that regular or reoccurring meetings should last between 30-60 minutes to maximise engagement and productivity.

If you do need to have a meeting longer than this be sure to include structured breaks within your agenda to reduce mental fatigue of attendees & boost their focus levels.

3. Choose the Right Meeting Space

The place in which you decide to hold your meeting has can have a huge impact on the engagement levels and productivity of delegates.

Be sure to choose an environment that fits the atmosphere of your meeting - comfort, ambiance, and lighting are some of the main factors to be considered. For example, for a big client's board meeting perhaps a high-end hotel meeting room, or for a quick team update a stand-up meeting in a quiet room can be more effective in getting fast feedback.

4. Positivity is Key

image of scrabble letters spelling the word 'positive'
Positivity is Key

A positive work environment is proven to increase employee productivity & engagement levels and a team meeting can be a great place to lay this foundation.

Employees thrive on recognition which is why we suggest adding a ‘Thank you’ section to your meeting agenda. Opening the floor up to any attendee who wishes to thank somebody for their work– this could be anything from turning a lead into a client to helping out when a team member was out sick.

This is a perfectly positive way to start any meeting and will be sure to help attendees’ productivity both in and out of the meeting room.

5. Encourage Discussion

Two heads are better than one.. and more heads are even better! The best way to resolve a problem or issue in any industry is to discuss it.

Allowing time for open discussions within your meeting is a sure way of increasing productivity levels and in many cases can benefit all attendees as they gain insights, opinions, and recommendations from different viewpoints.

image of staff discussing a problem together
Best Practices For Productive Meetings: Encourage Discussion

Conclusion

Holding a productive meeting is not rocket science. Follow the simple steps outlined above and you will hopefully see results very soon.

We're keen to hear from you:
What are your best tips & tricks for more productive meetings? Leave us a comment below or send us a tweet.

You can also connect with us on Linkedin and Facebook.

Tags: Meeting Planning

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